VACANCY PA/OFFICE ADMINISTRATOR
Kishugu Aviation Division (Pty) Ltd is seeking to employ a PA/Office Administrator

Position reports to: Head of Department: Logistics

Minimum Requirements:

• Own transport
• Good interpersonal and communication skills.
• Computer literate.
• Focus on detail and accuracy.
• Ability to function independently.
• Flexible and ability to work in a team.
• Ability to work under pressure and meet strict deadlines.

Minimum Experience:

• Grade 12
• Previous experience/exposure in logistics in the aviation industry.

Job Profile as per Position (Key Performance Areas) PA Support (KPA)

• Utilises computer software packages to produce correspondence, spreadsheets, reports, quotations, and tenders support documents.
• Takes minutes of meetings, transcribes, types, and distributes minutes and agendas.
• Sets up and maintains an electronic and hardcopy filing system.
• Communicate with the leadership regarding customer’s requests and concerns. Complete other tasks as assigned.
• Reacts to urgent requests/issues and contacts relevant managers.
• Follow up on minutes, action points, and other deadline issues.
• Act on behalf of the Manager as specifically s authorised.
• Maintains integrity when exposed to confidential information.
• Draft communications on the manager’s behalf.

Office Administration (KPA)

• Ensure Daily and weekly fuel records are kept up to date.
• Ensure Air Maestro records are kept up to date.
• Respond to requests for documentation and information from the Manager.
• Performs various aspects of project administration including document management, research, and compilation of reports.
• Monitors and controls specific budget costs and petty cash.
• Executive general ad hoc duties in areas of responsibility as per requirements.

Travel Arrangements for the Manager (KPA)

• Makes travel/source travel arrangements for air travel, accommodation, and car hire.
• Respond to changes to travel plans and make necessary arrangements.
• Process ad hoc S&T claims.

Diary Scheduling (KPA)

• Schedules electronic meetings in calendars on the appropriate system.
• Prepares and updates schedule for meeting rooms.
• Manage the Manager electronic diary.

Inventory (KPA)

• Ensure all inventories and stock are recorded.
• Maintain stores in an acceptable manner and ensure issue and return procedures are followed at all times.

Remuneration will be commensurate with experience. If you have not heard from us within 7 working days after the closing date, please consider your application as unsuccessful. Kishugu Aviation Division reserves the right not to make an appointment.

Location: Old Nelspruit Airport, Mbombela
Start Date: ASAP

Please note the specific email address to which applications need to be sent – june.botha@kishugu.com

In line with the EEA, preference will be given to those applicants whose appointment will address the demographic imbalances in our work force profile.